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Terms of Reference for Committees

Terms of Reference for Committees


Provisions Committee

The committee has responsibility delegated by the governing board to:

Finance:

Ø  Review/approve all policies relevant to finance and roles of the committee.

Ø  Approve the annual budget and present it to the full governing board for ratification.

Ø  Review the actual expenditure and monitoring statements at least once a term.

Ø  Receive & review financial projections.

Ø  Approve expenditure and virements of sums over £10,000, sums below that amount are delegated to the Head Teacher.

Ø  Conform to the Schools Financial Value Standards in Schools (maintained schools only).

Ø  Assess the financial progress towards achieving the objectives in the school improvement plan.

Ø  Review of leases and contracts – including traded services.

Ø  Ensure Best Value principles apply.

Ø  Review the financial implications on the budget of the pay and conditions document.

Ø  Receive the annual accounts and certificate of audit of the school fund account and other voluntary funds held within school.

Ø  Assess the schools insurance cover to ensure that it provides adequate protection against risks.

Ø  Review and approve internal financial procedures.

Ø  Ensure Local Authority Procedures are complied with.

Ø  Ensure requirements for the tendering process are followed and comply with the EU Procurement Threshold.  The tender limit for the European Threshold currently being £181,302 for supplies and services, and £4,551,413 for works.

Ø  Obtain quotations with a view to placing contracts/orders, once the relevant committee has drawn up a specification.

Staffing:

Ø  Review/approve all policies relevant to staffing and roles of the committee.

Ø  Consider applications from staff for variation to contract (secondments, early retirements, leave of absence, reduced working hours etc).

Ø  Ensure all personnel records are held securely.

Ø  Review the staffing structure of the school annually ensuring that it meets the requirements of the curriculum and is in line with the school improvement plan.

Ø  Review staff work/life balance, working conditions and well-being, including the monitoring of absence.

Ø  Implement the appraisal policy and monitor teacher appraisal process.

Ø  Equal Opportunities.

Ø  Establish and maintain rolling programme for Disclosure & Barring Service (DBS) Checks. 

Ø  Staff training and CPD.

 

Premises Health and Safety:

Ø  Review the health and safety policy on an annual basis, amend, develop and review any other health and safety related polices or procedures.

Ø  Establish and review an accessibility plan.

Ø  Review e-safety policy and procedures.

Ø  Receive Health and safety audit, and monitor any action plans that come out of the audit.

Ø  Receive a regular report on accident statistics, near misses, incidents of violence or aggression and any RIDDOR incidents.

Ø  Consider any reports provided by inspectors of the enforcing authority under Health and Safety at work Act or any other relevant enforcement authority.

Ø  Comply with current fire safety legislation and regulations.

Ø  Ensure risk assessments are carried out and reviewed on a regular basis.

Ø  Review and approve upcoming offsite activities, ensuring that health and safety planning and risk assessments have been undertaken for them.

Ø  Ensure Fire risk assessment is carried out and reviewed annually, any recommendations identified will be transferred to an actions plan which will be monitored by governors to ensure completion.

Ø  Ensure fire log book is maintained and updated.

Ø  Inspect the school site and buildings to enable maintenance and improvement, including security (site visit). The inspection to be documented and any actions monitored.

Ø  Ensure building related maintenance checks have been carried out at appropriate intervals and actions are monitored until completion. This will include but not limited to:

Ø   Electronic testing – PAT testing

Ø    Asbestos (where applicable)

Ø   Annual gas service

Ø   Glassing risk assessment

Ø   Ladder log

Ø   Playground equipment and gym inspection

Ø   Lifting equipment

Ø   Local exhaust ventilation (where applicable)

Ø   Legionella risk assessment and relevant checks

Ø  Ensure premise log book is being maintained and the premise manager and deputy have attended relevant health and safety training.

Ø  Governors need to be satisfied that contractors do not pose a health and safety risk whilst on the school premise and should therefore have a system in place to ensure contractors are managed whilst carrying out work on the school premise. The system should identify relevant health and safety information required prior to a contractor coming on site and the process to be followed whilst on site. There should be a procedure for commissioning contractors.

Ø  Consideration should be given to any health, safety and welfare implications posed by new equipment or circumstances.

Ø  Receive reports and audits from health and safety representatives (to include caretaking and cleaning), actions identified should be monitored to completion.

Ø  Health and safety self-monitoring return.

Ø  Monitor the health and safety training that staff and governors have undertaken and plan any future training required.

Ø  Monitor all safeguarding procedures.

Ø  Keep up to date on any changes in health and safety legislation that may have an impact for the school.

Ø  Review communications and publicity relating to health and safety in the school and where necessary recommend any improvements or changes, how information is communicated and made available within the school.

 

Any item referred by the full governing board

Membership

Mr Griffiths, Rev. Evans, Ms Long, Ms Parkes, Ms Jeavons, Ms Reid-Finnikin, Mr M Hussain and Ms J Rogers (Associate)

Chair of Committee : Mr Griffiths

Clerk: Catherine Evans

 

Outcomes Committee

The committee has responsibility delegated by the governing board to:

Ø  Review/approve all policies relevant to the curriculum and roles of the committee

Achievement:

Ø  Review information on school performance to include ASP & OFSTED data dashboard.

Ø  Monitor and review school targets.

Ø  Monitor and review in year progress for all year groups and all groups of pupils.

Ø  Compare school performance against national data.

Ø  Reporting to parents according to statutory requirements.

Ø  Monitor achievement for all groups of pupils (inc. pupil premium).

Ø  Monitor pupils work and carry out pupil conversations.

Ø  Monitor school target setting systems and how this is reported to parents.

Teaching and Learning:

Ø  Review data published by DfE ensuring the school is meeting standards.

Ø  Ensure support & action plans are in place for all teachers who are not at least good.

Ø  Monitor and review quality of teaching across the school.

Ø  Monitor teaching for groups of pupils (inc. pupil premium).

Ø  Monitor intervention groups for all groups of pupils.

Ø  Monitor homework arrangements.

Curriculum:

Ø  Ensure the school is meeting national curriculum requirements and review the curriculum policy statement ensuring it meets pupils’ needs.

Ø  Monitor and review the curriculum with a focus on basic skills.

Ø  Monitor skills coverage of curriculum in all subjects.

Ø  Parental engagement.

Ø  Review and update SEF (self-evaluation form).

Ø  Monitor and review school improvement plan.

Ø  Monitor how school are developing pupils’ spiritual, moral, social and cultural development.

Behaviour and attendance:

Ø  Review behaviour and attendance polices.

Ø  Monitor school behaviour

Ø  Review and monitor attendance data against school and national targets.

Any item referred by the full governing board

Membership

Rev. Evans, Mr F Hussain, Ms Long, Ms Parkes, Mr Salarna, Mr Mclean and Ms Morton

Minimum of three members required for quorum

Chair of committee

TBC

Clerk

Catherine Evans

Staffing Committee

The committee has responsibility delegated by the governing board for hearing:

Ø  Staff grievance and discipline (in line with school policies)

Ø  Staff dismissal, redundancy and redeployment

Ø  Staff capability/management of absence

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the member of staff

Minimum of three members required

 

Pupil Discipline Committee

The committee has responsibility delegated by the governing board to:

Ø  Review the use of exclusions within school, including exclusions of more than 15 school days and exclusions which would result in a pupil missing the opportunity to take a public exam

Ø  Receive and consider any representations lodged by parents of pupils who have been excluded for a fixed term or permanently

Ø  Comply with exclusion procedures in accordance with the LA & DfE guidance

Any item referred by the full governing board

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the appellant parents or pupils

Minimum of three members required

 

Complaints Committee

The committee has responsibility delegated by the governing board to:

Ø  At the relevant stage hear any complaint made under the school complaints procedures

Any item referred by the full governing board

Membership

  • To be made up of members who have no awareness of the original incident and are not known personally to the complainant

Minimum of three members required

 

Appeals Committee

The committee has responsibility delegated by the governing board for hearing appeals with regard to:

Ø  Pay

Ø  Redundancy

Ø  Staff grievance

Ø  Leave of absence – if appropriate

Ø  Staff dismissal

Ø  Any Item referred by the full governing board

When dealing with an appeal the committee should be equal to or greater than the original committee that made the decision.

Membership

·         To be made up of members who have no awareness of the original incident and are not known personally to the appellant

Minimum of three members required

 

Pay Committee

The committee has responsibility delegated by the governing board to:

Ø  Undertake functions in relation to appraisal and pay progression as determined in the pay policy

Ø  Review staff pay progression in accordance with the pay policy and annual appraisal cycle.

Committee to meet once per year in the autumn term

Membership

 

Mr F Hussain, Rev. Evans and Mr Griffiths

 

Cannot be a governor employed by the school

 

Head Teacher/Principal Appraisal

The committee has responsibility delegated by the governing board to:

Ø  Meet the external advisor to discuss the Head Teacher’s performance targets

Ø  Decide whether targets have been met and set new targets annually

Ø  Recommend pay progression to the relevant committee and in accordance with the pay policy

Ø  Undertake mid-year monitoring of the Head Teacher’s performance against targets

Membership

 

Mr F Hussain, Rev. Evans and Mr Griffiths

 

Selection Panel

 

The panel has responsibility delegated by the governing board for the:

Ø  Selection of the head teacher/principal and deputy head teacher/vice principal (Guidance on this process will be provided by your school improvement partner)

The appointment must always be ratified by the full governing board

Membership

All members must be available at all stages of the process

 

Christ Church C of E Primary School,
Albert Street, Oldbury, B69 4DE
Email: enquiries@christchurchsandwell.org
Tel: 0121 552 3625
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