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Committee Members

                      Christ Church C.E. Primary School Governing Board Membership and Terms of Reference

 

Reviewed and Adopted: 18.09.2018

Current version as at: 19.09.2018

 

 

Governing Body Membership – 2018/2019 Academic Year

 

LA (1)

 

Vacancy

 

Head (1)

 

Mrs Michaela Long

 

Staff (1)

 

Mrs Patricia Parkes

17/07/2021

Parents (3)

 

Mr Abayomi Bogle

15/03/2019

Miss Ravel Thorne

16/07/2019

Mr Abrian McLean

11/12/18 - 10/12/2022

Foundation (9)

 

Mr Neil Griffiths – PCC

01/02/2017 - 31/01/2021

Mr Farooq Hussain

30/11/2019

Ms Jane Rogers – PCC

01/02/2017 - 31/01/2021

Mr Elden Small

03/07/2019

Mr Bill Salarna

08/10/2020

Mrs Kathryn Evans – Ex Officio

20/03/2017 - 19/03/2021

Mr Matthew Richards

22/09/2017 – 21/09/2021

Mrs Mary Gordon

04/10/2017 – 03/10/2021

Mrs Dionne Watkis

 11/12/18 - 10/12/2022

 

Chair: Mr Farooq Hussain                                          Vice Chair: Ms Jane Rogers & Rev Kathryn Evans

Meeting Dates 2018-2019

 

 

Autumn Term

 

Spring Term

 

Summer Term

 

Full Governing Body

6pm Start

18th September 2018

11th December 2018

 

4th April 2019

14th May 2019

16th July 2019

Outcomes

6pm Start

5th December 2018

27th March 2019

3rd July 2019

Provisions

6pm Start

9th October 2018

8th January 2019

 

9th April 2019

18th June 2019

Pay Committee

7:30pm Start

18th September 2018

 

 

Governors Statutory Responsibilities and Functions

In all types of schools, governing boards should have a strong focus on three core strategic functions:

a)     Ensuring clarity of vision, ethos and strategic direction

           Holding the executive leaders to account for the educational performance of the organisation and its pupils, the performance management of staff; and 

c)      Overseeing the financial performance of the organisation and making sure its money is well spent. (Extract from Governance Handbook January 2017)

 Governance Handbook/Competency Framework for Governace

Please refer to the Governance Handbook and Competency Framework for Governance published by the Department for Education. The latest versions are available below:

 Governance Handbook January 2017

Competency Framework for Governance January 2017  

                                                                                                                                

Review of committees and delegation

The governing board must review the establishment, terms of reference, constitution and membership of any committee annually.  In addition, the governing board must review the delegation of functions to committees and individuals annually.

 

Terms of Reference

The following committees established by the governing board comply with The School Governance (Role, Procedures and Allowances) (England) Regulations 2013.

The head teacher/principal can attend all meetings of any committee established by the governing board but in some instances this may only be in an advisory capacity.  When an issue is being discussed which directly affects the head teacher/principal they must, as with any other governor in a similar position, declare an interest and physically withdraw from the meeting.

In maintained schools the quorum for a meeting of the full governing board and for any vote on any matter at such meeting, is one half (rounded up to a whole number) of the membership of the governing board at the time of the meeting not including any vacant positions. For academies and free schools refer to their articles of association for the quorum. In the event of equal votes the chair has the casting vote.

Committees

 The legal minimum quorum for committee meetings is three voting governors. The quorum for committees will only include associate members where a voting right has been granted by the governing board.

 In maintained schools the governing board can appoint associate members to serve on one or more committees of the board. Associate members can attend full board meetings but may be excluded from any part of a meeting where the business being considered concerns a member of school staff or an individual pupil. They can be appointed for a period of between one and four years and can be re-appointed at the end of their term. Associate members are not governors and they are not recorded in the instrument of government (Extracted from Governance Handbook January 2017 – Page 50, paragraph 42).

 NB: Associate members are not governors and therefore do not have a vote in full governing board decisions, but may be given a vote on decisions made by committees to which they are appointed.

 No vote on any matter can be taken at a committee meeting unless the majority of members present are members of the governing board.

The appointed clerk will undertake the clerking of the committees.

The committee minutes shall be included as an agenda item for consideration/information at the next meeting of the full governing board where appropriate.

All decisions made by committees with delegated powers should be reported to the next full meeting of the governing board. If the minutes are not finalised a brief statement of the conclusions reached should be given.

The chair of the committee will be appointed at the first full governing body/committee meeting of the academic year. Governors who are employed by the school are not eligible to be appointed as chair.

Committees will have delegated powers to approve policies as relevant to that committee.

The governing board cannot delegate any functions relating to:

 ¨       The constitution of the governing board (unless otherwise provided by the constitution regulations),

¨       The appointment or removal of the chair and vice chair/clerk,

¨       The appointment or removal of governors,

¨       The suspension of governors,

¨       The delegation of functions and establishment of committees,

¨       Change of school name or status,

¨       Salary range for the head teacher/principal & deputy/vice principal.

 Provisions

The committee has responsibility delegated by the governing board for:

Finance:

Ø  Review/approve all policies relevant to finance and roles of the committee.

Ø  Approve the annual budget and present it to the full governing board for ratification.

Ø  Review the actual expenditure and monitoring statements at least once a term.

Ø  Receive & review financial projections.

Ø  Approve expenditure and virements of sums over £10,000 (amount to be agreed), sums below that amount are delegated to the Head Teacher.

Ø  Conform to the Schools Financial Value Standards in Schools (maintained schools only).

Ø  Assess the financial progress towards achieving the objectives in the school improvement plan.

Ø  Review of leases and contracts – including traded services.

Ø  Ensure Best Value principles apply.

Ø  Review the financial implications on the budget of the pay and conditions document.

Ø  Receive the annual accounts and certificate of audit of the school fund account and other voluntary funds held within school.

Ø  Assess the schools insurance cover to ensure that it provides adequate protection against risks.

Ø  Review and approve internal financial procedures.

Ø  Ensure LA/academy financial procedures are complied with.

Ø  Obtain quotations with a view to placing contracts/orders, once the relevant committee has drawn up a specification.

Staffing:

Ø  Review/approve all policies relevant to staffing and roles of the committee.

Ø  Consider applications from staff for variation to contract (secondments, early retirements, leave of absence, reduced working hours etc).

Ø  Ensure all personnel records are held securely.

Ø  Review the staffing structure of the school annually ensuring that it meets the requirements of the curriculum and is in line with the school improvement plan.

Ø  Review staff work/life balance, working conditions and well-being, including the monitoring of absence.

Ø  Implement the appraisal policy and monitor teacher appraisal process.

Ø  Equal Opportunities.

Ø  Establish and maintain rolling programme for Disclosure & Barring Service (DBS) Checks. 

Ø  Staff training and CPD.

Premises Health & Safety:

Ø  Review the health and safety policy on an annual basis, amend, develop and review any other health and safety related polices or procedures.

Ø  Establish and review an accessibility plan.

Ø  Review e-safety policy and procedures.

Ø  Receive Health and safety audit, and monitor any action plans that come out of the audit.

Ø  Receive a regular report on accident statistics, near misses, incidents of violence or aggression and any RIDDOR incidents.

Ø  Consider any reports provided by inspectors of the enforcing authority under Health and Safety at work Act or any other relevant enforcement authority.

Ø  Comply with current fire safety legislation and regulations: ‘level one’ fire risk assessment should be carried out by the school on an annual basis; ‘level 2’ or technical fire risk assessment is reviewed bi-annually (Sandwell Specific).

Ø  Ensure risk assessments are carried out and reviewed on a regular basis.

Ø  Review and approve upcoming offsite activities, ensuring that health and safety planning and risk assessments have been undertaken for them.

Ø  Ensure Fire risk assessment is carried out and reviewed annually, and any recommendations identified will be transferred to an actions plan which will be monitored by governors to ensure completion.

Ø  Ensure fire log book is maintained and updated.

Ø  Inspect the school site and buildings to enable maintenance and improvement, including security (Site visit). The inspection to be documented any actions monitored.

Ø  Ensure building related maintenance checks have been carried out at appropriate intervals and actions are monitored until completion. This will include but not limited to:

Ø   Electronic testing – PAT testing

Ø   Asbestos (where applicable)

Ø   Annual gas service

Ø   Glassing risk assessment

Ø   Ladder log

Ø   Playground equipment and gym inspection

Ø   Lifting equipment

Ø   Local exhaust ventilation (where applicable)

Ø   Legionella risk assessment and relevant checks

Ø  Ensure premise log book is being maintained and the premise manager and deputy have attended relevant health and safety training.

Ø  Governors need to be satisfied that contractors do not pose a health and safety risk whilst on the school premise and should therefore have a system in place to ensure contractors are managed whilst carrying out work on the school premise. The system should identify relevant health and safety information required prior to a contractor coming on site and the process to be followed whilst on site. There should be a procedure for commissioning contractors.

Ø  Consideration should be given to any health, safety and welfare implications posed by new equipment or circumstances.

Ø  Receive reports and audits from health and safety representatives (to include caretaking and cleaning), actions identified should be monitored to completion.

Ø  Health and safety self-monitoring return.

Ø  Monitor the health and safety training that staff and governors have undertaken and plan any future training required.

Ø  Monitor all safeguarding procedures.

Ø  Keep up to date on any changes in health and safety legislation that may have an impact for the school.

Ø  Review communications and publicity relating to health and safety in the school and where necessary recommend any improvements or changes, how information is communicated and made available within the school.

Ø  Receive minutes of school central safety committee (Sandwell only)

Any item referred by the full governing board

Membership

1.      Abayomi Bogle – Vice Chair

2.      Neil Griffiths – Chair

3.      Kathryn Evans

4.      Michaela Long

5.      Patricia Parkes

6.      Jane Rogers

7.      Ravel Thorne

* Minimum of three members required for quorum

 

Chair of Committee

 

 

Neil Griffiths

 

 

Clerk

 

 

Rob Hadley

 

 

Outcomes

The committee has responsibility delegated by the governing board to:

Ø  Review/approve all policies relevant to the curriculum and roles of the committee

Achievement:

Ø  Monitor and review information on school performance to include Raise Online & OFSTED data dashboard.

Ø  Monitor and review school targets.

Ø  Monitor and review in year progress for all year groups and all groups of pupils.

Ø  Compare school performance against national data.

Ø  Reporting to parents according to statutory requirements.

Ø  Monitor achievement for all groups of pupils (inc. pupil premium).

Ø  Monitor pupils work and carry out pupil conversations.

Ø  Monitor school target setting systems and how this is reported to parents.

Teaching and Learning:

Ø  Review data published by DfE ensuring the school is meeting standards.

Ø  Ensure targeted support and action plans are in place for all teachers who are not at least good.

Ø  Monitor and review quality of teaching across the school.

Ø  Monitor teaching for groups of pupils (inc. pupil premium).

Ø  Monitor intervention groups for all groups of pupils.

Ø  Monitor homework arrangements.

Curriculum:

Ø  Ensure the school is meeting national curriculum requirements and review the curriculum policy statement ensuring it meets pupils needs.

Ø  Monitor and review the curriculum with a focus on basic skills.

Ø  Monitor skills coverage of curriculum in all subjects.

Ø  Parental engagement.

Ø  Review and update SEF (self evaluation form).

Ø  Monitor and review school improvement plan.

Ø  Monitor how school are developing pupils’ spiritual, moral, social and cultural development.

Behaviour and attendance:

Ø  Review behaviour and attendance polices.

Ø  Monitor school behaviour

Ø  Review and monitor attendance data against school and national targets.

 Any item referred by the full governing board

Membership

1.      Kathryn Evans

2.      Mary Gordon

3.      Farooq Hussain

4.      Michaela Long

5.      Patricia Parkes

6.      Matthew Richards

7.      Bill Salarna – Vice Chair

8.      Ravel Thorne

* Minimum of three members required for quorum

 

Chair of Committee

 

 

TBA

 

 

Clerk

 

 

Rob Hadley

 

 

Pupil Discipline Committee

The committee has responsibility delegated by the governing Board for:

Ø  Review the use of exclusions within school, including exclusions of more than 15 schools days and exclusions which would result in a pupil missing the opportunity to take a public exam

Ø  Receive and consider any representations lodged by parents of pupils who have been excluded for a fixed term or permanently

Ø  Comply with exclusion procedures in accordance with the LA & DfE Guidance

Any item referred by the full governing board

Membership

·           To be made up of members who have no awareness of the original incident and are not known personally to the appellant parents, pupils and complainant

Minimum of three members required

Chair of Committee

 

   To be elected at each meeting

Clerk

   Rob Hadley

 

Complaints Committee

The committee has responsibility delegated by the governing board to:

Ø  At the relevant stage hear any complaint made under the school complaints procedures.

Any item referred by the full governing board

Membership

·         To be made up of members who have no awareness of the original incident and are not known personally to the complainant.

Minimum of three members required

 

Chair of Committee

 

 

          To be elected at each meeting

 

Clerk

 

Rob Hadley


Appeals Committee

The committee has responsibility delegated by the governing board for hearing appeals with regard to:

Ø  Pay

Ø  Redundancy

Ø  Staff grievance

Ø  Leave of absence – if appropriate

Ø  Staff dismissal

Ø  Any Item referred by the full governing board

When dealing with an appeal the committee should be equal to or greater than the original committee that made the decision.

Membership

·           To be made up of members who have no awareness of the original incident and are not known personally to the appellant

Minimum of three members required

Chair of Committee

 

   To be elected at each meeting

Clerk

 

   Rob Hadley

 

 Pay Committee (can be delegated to a relevant committee)

The committee has responsibility delegated by the governing Board for:

Ø  Review staff pay progression in accordance with the Pay Policy and annual appraisal cycle

Committee to meet once per year in the Autumn term.

Membership

1.      Farooq Hussain

2.      Kathryn Evans

3.      Jane Rogers

 

Chair of Committee

 

   To be elected at each meeting

Clerk

 

   Rob Hadley

  Head Teacher Appraisal 

The committee has responsibility delegated by the governing board for:

 Ø  Meet the external advisor to discuss the Head Teacher’s performance targets.

Ø  Decide whether targets have been met and set new targets annually.

Ø  Recommend pay progression to the relevant committee.

Ø  Undertake mid-year monitoring of the Head Teacher’s performance against targets.

Committee to meet once per year in the autumn term and also again during the annual cycle to review objectives.

Membership

1.      Farooq Hussain

2.      Kathryn Evans

3.      Jane Rogers

 All members must be available at all stages of the process

 

Chair of Committee

 

 

   To be elected at each meeting

Clerk

 

   Rob Hadley

 Selection Panel

The committee has responsibility delegated by the governing board for:

Ø  Selection of the Head Teacher and Deputy Head Teacher

 Guidance on this process will be provided by your School Improvement Partner

The appointment must always be ratified by the full governing board

Membership

1.           

3.           All members must be available at all stages of the process

 

Chair of Committee

 

   To be elected at each meeting

Clerk

 

   Rob Hadley

 Items Delegated to an Individual(s)

 Ø  Delegation of expenditure and virements

That sums below £10,000 be delegated to the Head Teacher

 Ø  Disposal of surplus stock

Delegated to Head Teacher with the approval of the chair of the governing board

Ø  Delegation of Suspension

That suspension be delegated to the chair in instances where the Head Teacher is the person in question or involved in the case.  That the Chair be given delegated powers to lift the suspension after taking advice from LA Human Resources or any other organisation providing the service to the school.

Ø  Approval for Expenditure

The chair of governors or chair of finance committee be given approval for expenditure above the set limit prior to the finance committee meeting – only in cases of emergency

 Ø  Appointment of Staff (ensure no appointment is carried out by one person alone)

Cleaning / Administration Support Staff

·         Head Teacher/Senior Management Team

·         Post Line Manager

Educational Support Staff

·         Head Teacher/Senior Management Team

·         1 Governor

Business Manager

·         Head Teacher/Senior Management Team

·         2 Governors

Teaching Staff

·         Head Teacher/Senior Management Team

·         1 Governor

Senior Management Team

* Head Teacher and Deputy Head Teacher appointments must be ratified by the relevant body.

·         Head Teacher

·         2 Governors

Christ Church C of E Primary School,
Albert Street, Oldbury, B69 4DE
Email: office@christchurchsandwell.org
Tel: 0121 552 3625
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